Launching an international project with a national focus.

We project managed new inspirational and user friendly websites for 50+ AFS partners.

Client

AFS Intercultural Programs

Role

Project manager

Location

Oslo/NYC

Visit

AFS Intercultural Programs is an international, voluntary, non-governmental, non-profit organization that provides intercultural learning opportunities to help people develop the knowledge, skills and understanding needed to create a more just and peaceful world. As a key part of their AFS Vision for 2020, they needed new websites.

We project managed the process of AFS getting new inspirational and user friendly websites for all 50+ partners.

The challenge

Every projects has it's challenges, but rolling out a beautiful and user friendly website for 50+ partners in 50 different countries is a special one. AFS needed a brand new website platform which would inspire future students to travel abroad, encourage families that AFS is a safe choice, recruit volunteers and mark them as a number one act in the education sector.

Because AFS has so many volunteers working with them, it was crucial to get a website that was so user friendly that the need for former experience with CMS was minimal.

Launching for 50+ partners

We used a lot of time planning how to update partners continuously and also giving them tools to easily analyse their current content. All partners were sectioned in roll out groups where training and supported followed. 

The solution

We were brought in from the near start and collaborated with AFS on what the goals were and what they both wanted and needed out of the new website platform. We helped choose WordPress as CMS because of it's flexibility and easy of use. We also, after multiple interviews, helped choose Modern Tribe as agency.

Since AFS is based in NYC and Modern Tribe scattered all over the world, we had weekly meetings with Google Hangout to keep an overview of the project on a sprint basis. We used Basecamp for weekly updates to key stakeholders and conversations, Slack for day to day conversations and Google Spreadsheets and Docs for progress plans, documentation etc.

For the partners, we first created an easy to fill out content audit per site so the partners could prepare as much as possible. Thereafter we created a incremental roll out plan where partners were put in groups of priority. This led us to both hold deadlines, but also kept partners patient because they could easily see the progress.

Working remotely 

The core project team with agency was scattered over 5 different time zones and 3 countries. Beside a few trips to AFS in NYC, most of the meetings were done remotely over Google Hangout. The benefit of having different time zones gave us a chance to have a lot of tasks ready when the US team came to work in the morning. 

Thanks team!

Having written all of this, it really doesn't matter how good of a project manager you are if you don't have a great team to work with!

Thanks to the incredible work from Melissa, Sheryl, Raquel, Esteban, Milena at the AFS office. Also, thanks to Modern Tribe with Kyle, Susan, Andrew and all the other designers and developers for their amazing work and guidance. 
"Lasse has been the perfect fit for AFS: His energy, expertise and professionalism have made our many interactions over the past six months both pleasant and highly productive. Playing a key role not only as project manager but also as our advocate, he quickly came up to speed on our complex needs in a way that has given our team the confidence and support necessary to work successfully with our agency. This, in turn, has allowed us to more effectively communicate about the initiative with our internal stakeholders spread across five continents. In short, Lasse helps get things done!"
Melissa Liles
Chief Education Officer
AFS Intercultural Programs
"Wow, El Mono is really cool"

Pretty cool right?
Fuck it, let's work together!

Are you looking for someone that can lead your project while you can focus on stuff you actually like? This is your place. Let us know how we can help you.

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And hey, if we can't do it we can refer you to someone who can.